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How to use the library catalogue

This is a guide on how to use the search facilities of the Online Public Access Catalogue (OPAC) to locate information resources. The OPAC facilitates access to resources held in the Library using different access points. The name of the Library Database is Concordance Liberty, which is a web-based library management system. OPAC terminals are located in the Library. If the computers are not displaying the OPAC you need to close whatever screen/s are open and then double click on the ‘Internet’ icon. This will take you to the OPAC screen that looks like this:

Te Whare Wānanga o Awanuiārangi Library Catalogue

Te Rarangi Pukapuka a Rorohiko o Te Puna Mātauranga o Te Whare Wānanga o Awanuiārangi

Any words:

Enter any terms to search

Title:

Enter words from the title to search

Author:

Enter first and last name of author(s)

Subject terms:

Enter terms from the subject field to search

Publication date:

Enter the lowest valid year – YYYY

Enter the highest valid year – YYYY

Branch selection:

Select a branch library to limit the search result

Select from:

  • All

  • Monograph

  • Serial

  • Computer file

  • Website

  • Article

  • Video Recording

  • Sound Recording

Advanced strategy:

Enter advanced search strategy

 

The database is not case sensitive so you can enter your search terms in lower or upper case. There are two ways to search the database:

  • Free or full text searching
  • Fixed field searching

For free or full text searching you enter search terms in the 'Any Words' field. This option searches all fields (title, author and subject) for the terms you have entered. When you don't have an author or title you should begin by doing a search using the 'Any Word' search option. For fixed field searching you enter search terms in the 'Title', 'Author' or 'Subject Terms' fields. If you know the title of a book you are looking for you can perform a relatively easy search by typing in the title or a few words from the title, in the 'Title' search Field. If the title begins with the words A, The, An, Nga, Te, He, On, This, Is, Was, etc. omit these words from the search. These words are known as 'stop-words' - words that appear too frequently to be useful in searching text although you can include them within phrases. If you were searching for the book 'The whare kohanga and its lore' your search strategy could look like this:

Title:

Whare kohanga lore

 

You would also search for journals using this search option.

Title:

New Zealand education gazette

 

If you know the author of a book you are looking for you can perform a relatively easy search by typing in the authors' surname, forename or both names, in the 'Author' search field. The names can be entered in any order. If you were searching for books by the author 'Elsdon Best' your search strategy could look like this:

Author:

Best Elsdon

 

Or this:

Author:

Best

 

You would also use this search option to search for corporate authors:

Author:

Ministry of Māori Affairs

 

You can do a combined 'Title Author' search by typing words in both fields at once. For example, you know that Jack Nohi wrote a book on 'Māori art' but you are unsure of the title. Your search strategy could look like this:

Title:

Māori art

Author:

 Nohi

 

This search will retrieve records that have the terms 'Māori' and 'art' somewhere in the title and is written by an author who has 'Nohi' in his name. There is a 'Publication Date' option that allows you to search for items published during a particular timeframe by entering the lowest valid year and the highest valid year in your search.

Publication date:

Enter the lowest valid year – 1989
Enter the highest valid year – 2002

 

This search will retrieve records published between 1989 and 2002 only. The OPAC records library collections of the Central Library (where you are now) and 2 campus libraries. You can select to search the catalogue of all libraries or one particular library only. I suggest you select 'Central Library' at the 'Branch Selection' option and then you know that the books you locate from your searches will physically be held in the building. If you do not locate sufficient information you could then select 'all' libraries and repeat your searches.

Branch selection:

A dropdown menu box lists the library collections you can choose from

 

The OPAC contains 7 separate databases <ETH> one for Books, Periodicals, Websites, Computer Files, Videos, Articles and Sound Recordings. You can search all databases at once, or one database only. If you decided you wanted video resources only, you would click Video Recording from the 'Select From' option.

Select from:

  • All

  • Monograph

  • Serial

  • Computer file

  • Website

  • Article

  • Video Recording

  • Sound Recording

 

Search Results

The search result screen will display a full bibliographic record which contains title, author, corporate author, subject headings, name of series, notes, ISBN, abstract and availability details. The availability field will indicate whether the item is available or on loan.

Holdings:

Central - 1 copies - Available

 

Holdings:

Central - 1 copies - On loan

 

If it is available you need to click on the hyperlink 'Central' and the Dewey decimal number or shelf location of the item will be displayed.

CENTRAL

Copy-9

Central

306.08994 BAR

NF

Available

 

The Dewey decimal number 306.08994 BAR appears on a label on the spine of the book and it is used to locate the book on the shelves. Follow the shelf sequence until you find the corresponding number. Once you locate your required title/s on the shelf, it is worthwhile browsing around the area where your title/s were located. It is possible to find other books on your subject that you may have missed while searching the catalogue.

Sort
There is a Sort By option available where you can choose to sort your list of results by title, author, subject or date of publication.At the top of each screen is a hyperlink that will allow you to begin a New Search. At the bottom of each screen is a hyperlink that will allow you to go back to the Previous record or Go to the Next record.

Advanced Searching Techniques

In addition to the basic searching options outlined above, the OPAC offers advanced searching techniques to help refine and define a search.

Truncation
This symbol * is a truncation or wildcard character that can be added to either the beginning or the end of a search term. The purpose of this character is to expand the term or the word that you are searching.

Advanced strategy:

Māori* *cultural*

 

Māori* searches for records containing the words Māori, Māoridom, Māoritanga...

Advanced strategy:

*cultural*

 

*cultural* searches for records containing the words bicultural, multicultural, culturally...

Boolean Operators and, not, or, xor
Boolean operators assist you in combining groups of search words.

And Art and Indigenous People
The result will be only records that discuss both 'Art' and 'Indigenous People' in the one text.

Not Art not Indigenous People
The result will be records only on 'Art' and not 'Indigenous People'.

Or Art or Indigenous People
The result will be all records on 'Art' and all items on 'Indigenous People'.

XOR Art xor Indigenous People
The result will be all records that contain either 'Art' or 'Indigenous People' but not both. It is the exclusive or operator.

Advanced strategy:

Art or Indigenous People and Oceania not wood carving

 

This search will retrieve records that contain information on 'Art' and 'Indigenous People' and 'Oceania' but will not contain information on 'wood carving'.

Proximity Operators near, adj
Proximity operators locate words that occur near each other in the same field.

Near Māori near20 Religion
This search will retrieve records that contain both 'Māori' and 'Religion' within 20 words of each other.

ADJ Māori adj Customs
This search will retrieve records that contain the words 'Māori' and 'Customs' immediately adjacent to each other in the same field and in the given order. You can use combined Boolean and Proximity operators in your search.

Advanced strategy:

Māori* near5 Customs not religion*

 

This search will retrieve records that contain the words 'Māori or Māoris' and 'Customs' within 5 words of each other and it will not contain the word 'religion' or 'religions' anywhere in the record.

Context Searching same, not same
Context operators locate search items that occur within specific fields.

Same
German shepherd dogs same Alsatians
This searching option will locate records that have both words in the same field. This option does not consider distance between the words.

Notsame
German shepherd dogs notsame Alsatians
This option locates records that have both words, but the words are not in the same field. You can use combined Boolean, Proximity and Context operators in your search.

Advanced strategy:

dog* near10 care* or caring not breeding German shepherd notsame Alsatians

 

This search will retrieve records that contain the word 'dog or dogs' within 10 words of the words 'care, caring, cares'. The search results will not contain the word 'breeding' but will contain the words German shepherd and Alsatians.